Automated Emails That Power Your Program—Quietly and Seamlessly

Timely, branded messages triggered by user actions—so nothing slips through the cracks, and no one has to chase anyone down.

Automated Emails Dashboard
Fully Automated

Set It and Forget It

These emails keep your participants informed every step of the way—automatically. From match notifications to session confirmations, emails are triggered at just the right moment.

Participants feel guided and supported without overwhelming them or requiring manual intervention.

Why Automated Emails Matter

Smart communication is the backbone of successful mentorship programs. Our automated emails ensure nothing falls through the cracks.

Perfect Timing

Messages sent exactly when needed—not too early, not too late. Our intelligent timing ensures maximum engagement.

🎯

Action-Based Triggers

Emails respond to participant behavior, sending relevant information based on what they actually do in the platform.

🎨

On-Brand Experience

Every email reinforces your program identity with customizable branding that participants recognize and trust.

Smart Triggers, Perfect Timing

Each email is triggered by specific actions and delivered at the optimal moment to maximize engagement without overwhelming participants.

📧

Program Invitation

Instantly

Welcome participants and guide onboarding

🤝

Match Confirmed

Within minutes

Introduce pairs and encourage first meeting

📅

Session Booked

24 hours before

Send reminders with meeting details

📢

Program Updates

As scheduled

Keep participants informed of program news

Session Complete

Post-session

Prompt feedback and next steps

Powerful Benefits, Zero Effort

Our automated email system works tirelessly in the background, delivering value without demanding your time.

💰

Saves Time

Replaces the work of two full-time program managers. No more manual reminder emails or follow-ups.

40+ hours saved monthly
Zero manual work
Set once, runs forever
📈

Increases Engagement

Keeps participants in the loop and on track. Timely nudges ensure sessions happen and connections thrive.

3x higher response rates
Better session attendance
Reduced drop-offs
🎯

Just-in-Time Delivery

Smart spacing prevents inbox fatigue. Participants get what they need, when they need it—nothing more.

No email overload
Contextual messaging
Optimal send times
🚀

Guided Experience

Gently walks participants through your program. From onboarding to ongoing engagement, every step is supported.

Clear next steps
Progress reminders
Celebration moments

Professional Emails That Represent Your Brand

Every automated email is designed to reinforce your program identity while delivering critical information at the perfect moment.

📧

Welcome & Onboarding

Branded welcome emails that guide new participants through profile setup, program expectations, and first steps.

🤝

Match Notifications

Exciting match announcements with mentor/mentee details, encouraging immediate connection and first session booking.

📅

Session Reminders

Timely reminders with session details, preparation tips, and calendar links to ensure high attendance rates.

Branding & Customization Options

Teams

  • Your program name
  • Basic color theming
  • Mentorly branding
  • Custom domain sending

Pro & Enterprise

  • Your logo & colors
  • Custom email templates
  • Minimal Mentorly branding

Enterprise White-Label

  • Fully white-labeled
  • Custom domain sending
  • 100% your brand

The Impact of Automated Communication

Organizations using our automated emails see dramatic improvements across all program metrics.

95%

Open Rate

for program emails

3x

Higher Engagement

vs. manual emails

0

Emails Missed

or forgotten to send

40hrs

Saved Monthly

on admin work

Program Managers Love the Automation

See how automated emails are transforming mentorship program management.

Mentorly is revolutionizing the way mentorship works - the platform has been an invaluable tool for Startup Canada's programming. Mentorly offers a seamless, user-friendly experience while providing organizations with concrete and impactful ROI's. Many days, the tool saves our team 3-4 hours of work/ week

Kayla Isabelle

CEO

Startup Canada

By leveraging Mentorly, we streamline mentorship pairings, significantly increasing our capacity to support numerous program participants in each cohort. What used to take days for mentorship pairings can now be accomplished instantly through Mentorly's recommendations, ensuring swift and effective connections between mentees and mentors

Alex Rudderham

Project Specialist

Digital Nova Scotia

Previously, tracking mentor-mentee interactions and progress required significant manual effort. Now, with automated session tracking and reporting, program administrators can efficiently monitor engagement and ensure that mentorship goals are being met.

Neil

Program Manager

Basketball Australia

Companies who trust Mentorly

SXSWOctagonLululemonArtsWaStartup CanadaBlack Professionals in Tech NetworkPMI-MontréalRéseau MentoratBureau d'art et de la culture de SeattleIncubateur de musique canadien
U of A
MIT
BBPARev HerSXSWOctagonLululemonArtsWaStartup CanadaBlack Professionals in Tech NetworkPMI-MontréalRéseau MentoratBureau d'art et de la culture de SeattleIncubateur de musique canadien
U of A
MIT
BBPARev Her

Let Your Emails Work for You

Join organizations that have automated their mentorship communications and seen engagement soar while effort plummets.