Automated Emails That Power Your Program—Quietly and Seamlessly
Timely, branded messages triggered by user actions—so nothing slips through the cracks, and no one has to chase anyone down.
Set It and Forget It
These emails keep your participants informed every step of the way—automatically. From match notifications to session confirmations, emails are triggered at just the right moment.
Participants feel guided and supported without overwhelming them or requiring manual intervention.
Why Automated Emails Matter
Smart communication is the backbone of successful mentorship programs. Our automated emails ensure nothing falls through the cracks.
Perfect Timing
Messages sent exactly when needed—not too early, not too late. Our intelligent timing ensures maximum engagement.
Action-Based Triggers
Emails respond to participant behavior, sending relevant information based on what they actually do in the platform.
On-Brand Experience
Every email reinforces your program identity with customizable branding that participants recognize and trust.
Smart Triggers, Perfect Timing
Each email is triggered by specific actions and delivered at the optimal moment to maximize engagement without overwhelming participants.
Program Invitation
InstantlyWelcome participants and guide onboarding
Match Confirmed
Within minutesIntroduce pairs and encourage first meeting
Session Booked
24 hours beforeSend reminders with meeting details
Program Updates
As scheduledKeep participants informed of program news
Session Complete
Post-sessionPrompt feedback and next steps
Powerful Benefits, Zero Effort
Our automated email system works tirelessly in the background, delivering value without demanding your time.
Saves Time
Replaces the work of two full-time program managers. No more manual reminder emails or follow-ups.
Increases Engagement
Keeps participants in the loop and on track. Timely nudges ensure sessions happen and connections thrive.
Just-in-Time Delivery
Smart spacing prevents inbox fatigue. Participants get what they need, when they need it—nothing more.
Guided Experience
Gently walks participants through your program. From onboarding to ongoing engagement, every step is supported.
Professional Emails That Represent Your Brand
Every automated email is designed to reinforce your program identity while delivering critical information at the perfect moment.
Welcome & Onboarding
Branded welcome emails that guide new participants through profile setup, program expectations, and first steps.
Match Notifications
Exciting match announcements with mentor/mentee details, encouraging immediate connection and first session booking.
Session Reminders
Timely reminders with session details, preparation tips, and calendar links to ensure high attendance rates.
Branding & Customization Options
Teams
- ✓Your program name
- ✓Basic color theming
- ✓Mentorly branding
- ✗Custom domain sending
Pro & Enterprise
- ✓Your logo & colors
- ✓Custom email templates
- ✓Minimal Mentorly branding
Enterprise White-Label
- ✓Fully white-labeled
- ✓Custom domain sending
- ✓100% your brand
The Impact of Automated Communication
Organizations using our automated emails see dramatic improvements across all program metrics.
Open Rate
for program emails
Higher Engagement
vs. manual emails
Emails Missed
or forgotten to send
Saved Monthly
on admin work
Program Managers Love the Automation
See how automated emails are transforming mentorship program management.
“Mentorly is revolutionizing the way mentorship works - the platform has been an invaluable tool for Startup Canada's programming. Mentorly offers a seamless, user-friendly experience while providing organizations with concrete and impactful ROI's. Many days, the tool saves our team 3-4 hours of work/ week”
Kayla Isabelle
CEO
Startup Canada
“By leveraging Mentorly, we streamline mentorship pairings, significantly increasing our capacity to support numerous program participants in each cohort. What used to take days for mentorship pairings can now be accomplished instantly through Mentorly's recommendations, ensuring swift and effective connections between mentees and mentors”
Alex Rudderham
Project Specialist
Digital Nova Scotia
“Previously, tracking mentor-mentee interactions and progress required significant manual effort. Now, with automated session tracking and reporting, program administrators can efficiently monitor engagement and ensure that mentorship goals are being met.”
Neil
Program Manager
Basketball Australia
Companies who trust Mentorly
Let Your Emails Work for You
Join organizations that have automated their mentorship communications and seen engagement soar while effort plummets.